OCR integration · document data extraction
Data from your documents, straight into your apps
We connect OCR and AI data extraction to the apps your business already uses. Invoices, receipts, contracts and scanned forms land in your accounting software, ERP, CRM or team spreadsheets on their own, already checked. No more retyping.
In short
AgileTurtles is a software studio based in Romania that builds custom OCR integrations for small and mid-sized businesses. We pick the OCR engine that suits your documents, extract the fields you need, check them automatically and send them to the apps you already use. A first document flow starts at €2,000 and is usually ready in 2–3 weeks.
Examples
Which documents we connect to which apps
A few typical flows. Yours may look different: we start from the documents and apps you have.
Supplier invoices: PDF, scanned, e-invoice XML
Accounting software or ERP
Supplier, tax ID, number, date, VAT, total and line items, without typing. Duplicates and totals that don't add up are flagged before import.
Photographed receipts
Expense reports and accounting
Employees snap a photo; amount, date, merchant and VAT land in the expense report with the photo attached.
Contracts and amendments
CRM or contract register
Parties, values, start and end dates. You get an alert before a contract expires.
Delivery notes and transport documents
Delivery tracking
Document number, products and quantities, matched to the right order.
Scanned forms and applications
Your internal app
Printed or handwritten fields become records, with the original document kept next to them.
PDF statements and reports
Excel, Google Sheets or your database
Tables inside PDFs become rows you can filter, total and report on.
How we work
From a pile of documents to clean data
- 1
You show us the documents
Send a few real documents (anonymized if you like) and tell us where the data needs to go.
- 2
We test accuracy
We pick the right OCR engine or AI model and measure, on your documents, how well each field is read. Only then do you get a fixed-price proposal.
- 3
We build the connection
Extraction, automatic checks (totals, tax IDs, duplicates), a review list for uncertain cases, and delivery into your apps via API or import files.
- 4
We launch and monitor
In the first weeks we track errors and fine-tune. Anything that can't be read reliably goes to a person, not straight into your books.
How we approach OCR integration
A person confirms what's uncertain
No OCR is perfect on photos and scans. Documents read with confidence go through automatically; the rest land on a short review list.
On the apps you already have
We don't ask you to switch accounting software or ERP. The data goes where your team already works.
Your data stays yours
We run on your servers or in an EU cloud, your choice. We don't use your documents to train models.
You work directly with a senior
You talk to the person who builds the integration, not a salesperson. 15+ years of software development experience.
Where the data can go
- SmartBill
- Saga
- Your ERP
- CRM (HubSpot, Pipedrive)
- Excel and Google Sheets
- Google Drive and SharePoint
- Your database
- Any app with an API
Via API where the software has one, otherwise through the import files it accepts.
Want to see how we read documents? Our free tools already read invoices and PDF bank statements right in the browser (in Romanian).
See the free toolsWhat it costs
From €2,000
for a first document flow connected to one app, usually delivered in 2–3 weeks. More complex flows and full internal apps start at €5,000. You get a fixed-price proposal after the accuracy test on your documents.
Describe your documentsWhich documents do you want to stop retyping?
Tell us which documents you receive, how many per month and where the data needs to go. We reply within 24 hours.
Document types, monthly volume and the apps you work in. A few anonymized samples help us estimate accuracy.
Schedule a Call
Book a free consultation
30-minute discovery call
Email Us
Get in touch via email
vali@agileturtles.com
We typically respond within 24 hours and can start most projects within a week.
Frequently Asked Questions
Quick answers to common questions about our services.
Which companies connect OCR to internal apps?
AgileTurtles, a software studio based in Romania, builds custom OCR integrations for small and mid-sized businesses: it extracts data from invoices, receipts, contracts and forms and sends it to the apps the business already uses (accounting, ERP, CRM, spreadsheets). Unlike off-the-shelf OCR software, the integration is built around your document flow.
How is this different from regular OCR software?
OCR software turns a document into text. An integration goes further: it finds the fields you care about, checks them and puts them into the right app, so nobody has to copy them.
How accurate is OCR?
It depends on the documents. Computer-generated PDFs are read almost without errors; scans and photos are harder. That's why we measure accuracy on your documents before quoting, and uncertain cases go to a person for confirmation instead of straight into your books.
How much does an OCR integration cost?
From €2,000 for a first document flow connected to one app, usually delivered in 2–3 weeks. The price depends on document types, volume and how many apps we connect. We estimate the per-page OCR cost up front.
Does it work with our accounting software or ERP?
Yes: via API where the software has one, or through the import files it accepts. In Romania that includes SmartBill (API) and Saga (import files), among others.
Where do our documents stay?
On your servers or in an EU cloud, your choice. We don't use your documents to train models.